Organization Settings

Configure your organization's profile, branding, and operational preferences to create a cohesive interview experience that reflects your company's identity.

Overview

Organization settings control the global configuration for your NTRVSTA account, affecting how your brand appears to candidates, how interviews are conducted, and how your team collaborates on hiring decisions.

Company Profile

Basic Information

Organization Details

const organizationProfile = {
  companyName: "TechCorp Inc.",
  displayName: "TechCorp",
  industry: "Technology",
  companySize: "201-500 employees",
  website: "https://techcorp.com",
  headquarters: {
    address: "123 Innovation Drive",
    city: "San Francisco",
    state: "CA",
    country: "United States",
    timezone: "America/Los_Angeles"
  }
};

Contact Information

Primary Contact - Main point of contact for NTRVSTA support
Billing Contact - Financial and subscription management
Technical Contact - API and integration support
Legal Contact - Compliance and data protection inquiries

Company Description

Public-Facing Content

## About TechCorp

TechCorp is a leading technology company focused on building innovative solutions that transform how businesses operate. We're passionate about creating products that make a real difference in people's lives.

### Our Mission
To democratize technology and make powerful tools accessible to everyone.

### Our Values
- Innovation through collaboration
- Transparency in all interactions  
- Commitment to excellence
- Respect for diversity and inclusion

Candidate-Facing Messaging

Interview Introduction - What candidates see before starting
Company Culture - Brief overview of work environment
Role Context - How the position fits into company goals
Next Steps - What happens after interview completion

Branding Configuration

Visual Identity

Logo Management

const brandingConfig = {
  primaryLogo: {
    url: "https://cdn.techcorp.com/logo-primary.svg",
    dimensions: { width: 200, height: 60 },
    usage: "headers, emails, reports"
  },
  secondaryLogo: {
    url: "https://cdn.techcorp.com/logo-mark.svg", 
    dimensions: { width: 40, height: 40 },
    usage: "favicons, small spaces"
  },
  logoVariants: {
    light: "logo-light.svg",
    dark: "logo-dark.svg",
    monochrome: "logo-mono.svg"
  }
};

Color Scheme

:root {
  --primary-color: #2563eb;
  --secondary-color: #64748b;
  --accent-color: #f59e0b;
  --success-color: #10b981;
  --warning-color: #f59e0b;
  --error-color: #ef4444;
  --background-color: #ffffff;
  --text-color: #1f2937;
}

Typography

Primary Font - Headings and important text
Secondary Font - Body text and descriptions
Monospace Font - Code blocks and technical content
Font Weights - Available weight variations

Email Branding

Template Customization

<div class="email-header" style="background-color: {{primaryColor}};">
  <img src="{{logoUrl}}" alt="{{companyName}}" />
</div>

<div class="email-body">
  <h1 style="color: {{primaryColor}};">{{emailTitle}}</h1>
  <p>{{emailContent}}</p>
</div>

<div class="email-footer">
  <p>{{companyName}} | {{companyAddress}}</p>
  <p>{{unsubscribeLink}} | {{privacyPolicyLink}}</p>
</div>

Email Signatures

Recruiter Signatures - Consistent formatting across team
Legal Disclaimers - Required compliance text
Contact Information - Support and follow-up details
Social Media Links - Company social presence

Interview Configuration

Default Settings

Global Interview Preferences

const interviewDefaults = {
  defaultDuration: 60, // minutes
  allowPausing: true,
  recordVideo: true,
  enableTranscripts: true,
  showTimer: true,
  warningTimes: [10, 5, 1], // minutes before expiration
  autoSubmit: true,
  maxAttempts: 2
};

Question Defaults

Time Limits - Default duration for different question types
Scoring Methods - Automatic vs. manual evaluation
Difficulty Levels - Standard difficulty progression
Content Guidelines - Approved topics and restrictions

Security Settings

Access Controls

const securityConfig = {
  passwordPolicy: {
    minLength: 12,
    requireUppercase: true,
    requireNumbers: true,
    requireSpecialChars: true,
    maxAge: 90 // days
  },
  sessionManagement: {
    timeout: 30, // minutes
    maxConcurrentSessions: 3,
    requireReauth: true
  },
  ipRestrictions: {
    enabled: false,
    allowedRanges: ["192.168.1.0/24", "10.0.0.0/8"]
  }
};

Data Protection

Data Retention - How long to keep candidate data
Anonymization - When to remove personally identifiable information
Export Controls - Who can export candidate data
Deletion Policies - Automatic cleanup procedures

Team Management

Role Definitions

Standard Roles

const organizationRoles = {
  admin: {
    name: "Administrator",
    permissions: ["all"],
    description: "Full access to all features and settings"
  },
  manager: {
    name: "Hiring Manager", 
    permissions: [
      "create_interviews",
      "review_candidates",
      "manage_team_interviews",
      "view_analytics"
    ]
  },
  recruiter: {
    name: "Recruiter",
    permissions: [
      "invite_candidates", 
      "review_candidates",
      "view_assigned_interviews"
    ]
  },
  reviewer: {
    name: "Interview Reviewer",
    permissions: [
      "review_candidates",
      "add_comments",
      "view_assigned_interviews"
    ]
  }
};

Custom Permissions

Granular Controls - Fine-tune access to specific features
Department Restrictions - Limit access to specific teams
Interview Type Access - Control who can create different interview types
Data Visibility - Manage what data each role can see

Collaboration Settings

Review Workflows

const reviewWorkflow = {
  requireMultipleReviewers: true,
  minimumReviewers: 2,
  consensusThreshold: 0.8,
  escalationRules: {
    scoreDiscrepancy: 20, // points
    timeLimit: 48, // hours
    escalateTo: "hiring_manager"
  }
};

Notification Preferences

Email Notifications - When to send team updates
Slack Integration - Channel notifications for key events
Dashboard Alerts - In-app notification settings
Digest Frequency - Summary email schedules

Integration Settings

API Configuration

API Access

const apiConfig = {
  environment: "production",
  rateLimits: {
    requestsPerMinute: 1000,
    burstLimit: 100
  },
  webhookEndpoints: [
    {
      url: "https://api.techcorp.com/webhooks/ntrvsta",
      events: ["interview.completed", "candidate.invited"],
      secret: "webhook_secret_key"
    }
  ]
};

Third-Party Integrations

ATS Connections - Applicant tracking system sync
Calendar Integration - Meeting scheduling coordination
HRIS Systems - Human resources information systems
Analytics Platforms - Business intelligence tools

Single Sign-On (SSO)

SAML Configuration

<saml:Issuer>https://techcorp.com/saml</saml:Issuer>
<saml:NameIDFormat>urn:oasis:names:tc:SAML:2.0:nameid-format:emailAddress</saml:NameIDFormat>
<saml:AssertionConsumerServiceURL>https://app.ntrvsta.com/auth/saml/callback</saml:AssertionConsumerServiceURL>

Identity Provider Setup

Active Directory - Microsoft AD integration
Okta - Identity management platform
Google Workspace - Google SSO integration
Custom SAML - Generic SAML 2.0 providers

Compliance and Legal

Data Privacy

const gdprSettings = {
  dataProcessingBasis: "legitimate_interest",
  retentionPeriod: 365, // days
  rightToErasure: true,
  dataPortability: true,
  consentManagement: {
    explicitConsent: true,
    consentWithdrawal: true,
    consentLogging: true
  }
};

Regional Compliance

CCPA - California Consumer Privacy Act
PIPEDA - Personal Information Protection (Canada)
LGPD - Lei Geral de Proteção de Dados (Brazil)
Local Regulations - Country-specific requirements

Audit and Monitoring

Audit Logging

User Actions - Track all system interactions
Data Access - Monitor candidate data viewing
Configuration Changes - Log all settings modifications
Export Activities - Track data downloads and sharing

Compliance Reporting

const complianceReport = {
  period: "quarterly",
  includes: [
    "data_access_log",
    "retention_compliance",
    "consent_status",
    "security_incidents"
  ],
  recipients: ["legal@techcorp.com", "compliance@techcorp.com"]
};

Proper organization settings ensure your NTRVSTA implementation aligns with your company's brand, security requirements, and operational needs while maintaining compliance with relevant regulations.

const organizationProfile = {
  companyName: "TechCorp Inc.",
  displayName: "TechCorp",
  industry: "Technology",
  companySize: "201-500 employees",
  website: "https://techcorp.com",
  headquarters: {
    address: "123 Innovation Drive",
    city: "San Francisco",
    state: "CA",
    country: "United States",
    timezone: "America/Los_Angeles"
  }
};

Contact Information

Primary Contact - Main point of contact for NTRVSTA support
Billing Contact - Financial and subscription management
Technical Contact - API and integration support
Legal Contact - Compliance and data protection inquiries

Company Description

Public-Facing Content

## About TechCorp

TechCorp is a leading technology company focused on building innovative solutions that transform how businesses operate. We're passionate about creating products that make a real difference in people's lives.

### Our Mission
To democratize technology and make powerful tools accessible to everyone.

### Our Values
- Innovation through collaboration
- Transparency in all interactions  
- Commitment to excellence
- Respect for diversity and inclusion

Candidate-Facing Messaging

Interview Introduction - What candidates see before starting
Company Culture - Brief overview of work environment
Role Context - How the position fits into company goals
Next Steps - What happens after interview completion

const brandingConfig = {
  primaryLogo: {
    url: "https://cdn.techcorp.com/logo-primary.svg",
    dimensions: { width: 200, height: 60 },
    usage: "headers, emails, reports"
  },
  secondaryLogo: {
    url: "https://cdn.techcorp.com/logo-mark.svg", 
    dimensions: { width: 40, height: 40 },
    usage: "favicons, small spaces"
  },
  logoVariants: {
    light: "logo-light.svg",
    dark: "logo-dark.svg",
    monochrome: "logo-mono.svg"
  }
};

Color Scheme

:root {
  --primary-color: #2563eb;
  --secondary-color: #64748b;
  --accent-color: #f59e0b;
  --success-color: #10b981;
  --warning-color: #f59e0b;
  --error-color: #ef4444;
  --background-color: #ffffff;
  --text-color: #1f2937;
}

Typography

Primary Font - Headings and important text
Secondary Font - Body text and descriptions
Monospace Font - Code blocks and technical content
Font Weights - Available weight variations

Email Branding

Template Customization

<div class="email-header" style="background-color: {{primaryColor}};">
  <img src="{{logoUrl}}" alt="{{companyName}}" />
</div>

<div class="email-body">
  <h1 style="color: {{primaryColor}};">{{emailTitle}}</h1>
  <p>{{emailContent}}</p>
</div>

<div class="email-footer">
  <p>{{companyName}} | {{companyAddress}}</p>
  <p>{{unsubscribeLink}} | {{privacyPolicyLink}}</p>
</div>

Email Signatures

Recruiter Signatures - Consistent formatting across team
Legal Disclaimers - Required compliance text
Contact Information - Support and follow-up details
Social Media Links - Company social presence

const interviewDefaults = {
  defaultDuration: 60, // minutes
  allowPausing: true,
  recordVideo: true,
  enableTranscripts: true,
  showTimer: true,
  warningTimes: [10, 5, 1], // minutes before expiration
  autoSubmit: true,
  maxAttempts: 2
};

Question Defaults

Time Limits - Default duration for different question types
Scoring Methods - Automatic vs. manual evaluation
Difficulty Levels - Standard difficulty progression
Content Guidelines - Approved topics and restrictions

Security Settings

Access Controls

const securityConfig = {
  passwordPolicy: {
    minLength: 12,
    requireUppercase: true,
    requireNumbers: true,
    requireSpecialChars: true,
    maxAge: 90 // days
  },
  sessionManagement: {
    timeout: 30, // minutes
    maxConcurrentSessions: 3,
    requireReauth: true
  },
  ipRestrictions: {
    enabled: false,
    allowedRanges: ["192.168.1.0/24", "10.0.0.0/8"]
  }
};

Data Protection

Data Retention - How long to keep candidate data
Anonymization - When to remove personally identifiable information
Export Controls - Who can export candidate data
Deletion Policies - Automatic cleanup procedures

const organizationRoles = {
  admin: {
    name: "Administrator",
    permissions: ["all"],
    description: "Full access to all features and settings"
  },
  manager: {
    name: "Hiring Manager", 
    permissions: [
      "create_interviews",
      "review_candidates",
      "manage_team_interviews",
      "view_analytics"
    ]
  },
  recruiter: {
    name: "Recruiter",
    permissions: [
      "invite_candidates", 
      "review_candidates",
      "view_assigned_interviews"
    ]
  },
  reviewer: {
    name: "Interview Reviewer",
    permissions: [
      "review_candidates",
      "add_comments",
      "view_assigned_interviews"
    ]
  }
};

Custom Permissions

Granular Controls - Fine-tune access to specific features
Department Restrictions - Limit access to specific teams
Interview Type Access - Control who can create different interview types
Data Visibility - Manage what data each role can see

Collaboration Settings

Review Workflows

const reviewWorkflow = {
  requireMultipleReviewers: true,
  minimumReviewers: 2,
  consensusThreshold: 0.8,
  escalationRules: {
    scoreDiscrepancy: 20, // points
    timeLimit: 48, // hours
    escalateTo: "hiring_manager"
  }
};

Notification Preferences

Email Notifications - When to send team updates
Slack Integration - Channel notifications for key events
Dashboard Alerts - In-app notification settings
Digest Frequency - Summary email schedules

const apiConfig = {
  environment: "production",
  rateLimits: {
    requestsPerMinute: 1000,
    burstLimit: 100
  },
  webhookEndpoints: [
    {
      url: "https://api.techcorp.com/webhooks/ntrvsta",
      events: ["interview.completed", "candidate.invited"],
      secret: "webhook_secret_key"
    }
  ]
};

Third-Party Integrations

ATS Connections - Applicant tracking system sync
Calendar Integration - Meeting scheduling coordination
HRIS Systems - Human resources information systems
Analytics Platforms - Business intelligence tools

Single Sign-On (SSO)

SAML Configuration

<saml:Issuer>https://techcorp.com/saml</saml:Issuer>
<saml:NameIDFormat>urn:oasis:names:tc:SAML:2.0:nameid-format:emailAddress</saml:NameIDFormat>
<saml:AssertionConsumerServiceURL>https://app.ntrvsta.com/auth/saml/callback</saml:AssertionConsumerServiceURL>

Identity Provider Setup

Active Directory - Microsoft AD integration
Okta - Identity management platform
Google Workspace - Google SSO integration
Custom SAML - Generic SAML 2.0 providers

Compliance and Legal

Data Privacy

const gdprSettings = {
  dataProcessingBasis: "legitimate_interest",
  retentionPeriod: 365, // days
  rightToErasure: true,
  dataPortability: true,
  consentManagement: {
    explicitConsent: true,
    consentWithdrawal: true,
    consentLogging: true
  }
};

Regional Compliance

CCPA - California Consumer Privacy Act
PIPEDA - Personal Information Protection (Canada)
LGPD - Lei Geral de Proteção de Dados (Brazil)
Local Regulations - Country-specific requirements

Audit and Monitoring

Audit Logging

User Actions - Track all system interactions
Data Access - Monitor candidate data viewing
Configuration Changes - Log all settings modifications
Export Activities - Track data downloads and sharing

Compliance Reporting

const complianceReport = {
  period: "quarterly",
  includes: [
    "data_access_log",
    "retention_compliance",
    "consent_status",
    "security_incidents"
  ],
  recipients: ["legal@techcorp.com", "compliance@techcorp.com"]
};

Organization Settings

On this page

Organization Settings

On this page